BuildTopia Construction ERP Software
Web-based construction management software for residential home builders and their project managers.
BuildTopia is an integrated construction project management software tailormade for the needs of residential home builders and construction managers — bringing all tasks, processes, and workflow together into a single homebuilding hub. As a cloud-based construction project ERP system, our comprehensive solution keeps you connected to your staff, trade partners, and homebuyers to streamline the entire construction process — from sales, design, marketing, land development, construction budget management, field productivity, decision making, document management, vendor management, integrated accounting, warranty, and beyond.
True Single-Source Solution
With full project management capabilities that is uniquely designed for home builders, fast to deploy, and easy to implement, BuildTopia is a completely scalable and secure cloud-based construction ERP software that can be accessed from any web browser to keep you connected to your staff, trade partners and homebuyers.
Scheduling & Project Management
Construction management software that allows you to effortlessly keep jobs on track with easy scheduling, real-time status updates, and reports across all projects to help you resolve resource conflicts, reduce construction cycle times, and expedite payment for work completed.
Integrated Accounting
Experience the power of integrated accounting for QuickBooks, Microsoft Dynamics SL and Sage. BuildTopia brings together all the complexities of construction management and your job cost budgeting, cost management, and transaction management.
Bid Management
With centralized document management and bid package creation, easily distribute documents, bid packages and plan updates.
Enhanced Customer Experience
Increase customer satisfaction through responsive customer care, easing buyers into their new homes. BuildTopia not only makes communicating with your customers easier, but sets your teams up for success with full control of the customer service process to communicate instantly and effectively with staff, trades, and customers.
CRM with Email Marketing
BuildTopia CRM brings together all the info you need for your sales and marketing strategy. Build and send great emails to stay in front of your audience with a selection of starter templates, stock images and our easy to use drag-and-drop email builder.
Explore the Ecosystem
The BuildTopia web-based construction management software helps you navigate each stage in the homebuilding journey. Take control of every element of your successful home construction business in one place with our expandable software: Marketing, Sales, Purchasing, Estimating, Options Management, Field Productivity and Operations, Service, Warranty, Accounting Integration with QuickBooks.
Stay connected throughout the entire sales, construction management and warranty process
BuildTopia construction ERP solution eliminates the need for multiple software packages, double data entry and a complicated set-up saving you valuable time and money.
Sales Management CRM
Manage every detail of the sales environment: leads, marketing campaigns, contract creation, pricing and options, customizations, and most importantly, your relationship with your customer. Our software makes it easy to manage every detail of your sales cycle providing you with all the sales tools you’ll need to close more deals.
- Completely automate the sales environment from online marketing through contract generation - build and price lots, plans and options, manage incentives, loan programs, and available brokers in a centralized system in real-time.
- Create, send and sign contracts automatically, using ScribbleTM or our integration with DocuSignCreate, for greater accuracy and efficiency, helping you sell more homes and upgrades faster.
- Display available inventory and interactive site plans stored in BuildTopia directly on your website, capture leads from your own website, or from third-party websites, automatically creating prospects directly inside BuildTopia.
- Capture leads, qualify prospects and add them to your pre-set campaigns while tracking and measuring results throughout the sales process and build cycle.
- Manage detailed customer records from lead to prospect to the completed sale, then track the lot/customer through construction, and manage the entire quality control and warranty process to track and confirm the performance of your homes.
Reporting Tools
Leverage real-time data analysis to reduce construction cycle times, identify resource conflicts, eliminate mistakes, and cut costs.
- Meet the complex management reporting and data analysis needs of residential developers.
- Quick and easy creation of powerful real-time management reports across all operational areas.
- On-Demand Reporting is made simple with the help of a “wizard”. Simply select an area of your business for which to generate a report, data fields to report on, whether to summarize and group your data and how to filter and export it.
- In a quick and organized fashion, you can create richly formatted reports with real-time business information helping you to visualize your information through personalized dashboards, customized charts and graphs.
" BuildTopia is pretty easy to use. We run our entire business through it. Without it, we back to spreadsheets and phone calls. "
— Guy Dark, Vice President of Purchasing, Glenwood Homes
Accounting Integration
BuildTopia streamlines the back-office operations of residential homebuilders with a single-entry estimating system that allows each user to enter a piece of information once and have that data flow directly from the vender bids, cost codes, project information, lots, budgets & expenses, approve purchase orders, to and from QuickBooks – with no double entry.
Marketing Tools
BuildTopia Marketing helps you connect with your audience to promote your business and increase sales. You can do a lot of things with our easy-to-use email marketing tools, like create audiences, create campaigns, advertise homes, share some news, improve customer engagement, or simply tell a story about your brand.
- With BuildTopia’s Marketing, it’s easy to find the right email templates for any message—whether you’re notifying customers of a new development, sharing some company news, or inviting potential buyers to an open house.
- Can’t find an email template you like – simply build your own using the easy to use, drag-and-drop Email Designer. No code or design skills required.
- Send an email blast to all prospects in a certain project, no problem. Simply create a contact group from your CRM contacts defined by selecting certain criteria for contacts that you wish to marketing to.
- See the results of your marketing campaigns. The emails are tracked and can be viewed by which ones were delivered, opened, clicked, bounced, and or unsubscribed.
- Capture leads directly from your own website, or from third-party websites, and automatically create prospects directly inside BuildTopia’s CRM.
Customer Experience and
Homeowner Care
Increase customer satisfaction and responsive customer care via a personalized Home Owner Portal.
- Gull control of the customer service process, and therefore full control over your relationships with your customers.
- The easy-to-use site helps homeowners easily submit and track warranty claims — cutting down on the time it takes to communicate updates.
- Create digital service orders and collaborate on work requests with trades.
- In Depth reporting helps you identify areas for construction quality improvements, helping you reduce future claims.
Land Development
Gain an unprecedented level of development control that saves time, effort and costs.
- Maximize profitability with easy analysis and cost control on every development job.
- Manage and accurately forecast with procedure controls and cash flow projections.
- Track equipment and fixed assets easily.
- Deploy progress billings accurately for commercial builds.
- Improve vendor relationships with more accurate and timely payments.
- Accomplish your task from your desk or in the field with mobile functionality.
Trade and
Vendor Management
Powerful collaboration tools ensure that builders and suppliers are working from a single source of truth – online, in real time.
- Efficiently work with builders, understand project information and collaborate on bid packages.
- Submit purchase and change orders and generate invoices to submit directly to builders.
- Automatically receive schedule updates and preview all job schedules.
- Manage service requests through to completion and collaborate with the builder sharing pictures, documents and notes.
Built-in Features
- A single data entry point
- Share critical data across all departments
- Out-of-the-box robust reporting and data analytics
- Customizable on-demand reporting
- Setup automated email for critical reporting
- Cloud-based solution for access anywhere
Powering homebuilders since 2004
What our customers are saying
BuildTopia is pretty easy to use. We run our entire business through it. Without it, we back to spreadsheets and phone calls.
— Guy Dark, Vice President of Purchasing
NHLS has been a game changer for our marketing department! The team at NHLS has worked tirelessly to make sure we were able to integrate our website with our builder management system … We were able to easily communicate with the team our specific use case scenarios and the output was an intuitive, user-friendly software that makes the daily workload as home builder marketing professionals much easier!
— Whitney Pryor, Inbound Marketing Manager
We are excited for the 3 year partnership with NHLS. We see the long term potential for this web destination and feel it fills a void for consumers in the market place. We at Red Tree believe this will help us connect with the new buyers marketplace on a different level than we are used to. It's going to be an exciting 3 years!
— Brett Taylor, CEO/Founder
My team at Opus Homes is incredibly impressed with NEWSTAR Design Studio Manager software. As a home builder, a segment of our business revolves around our Decor Studio. The "wish list" feature really helped narrow down exactly what our clients wanted for their home based on price, aesthetics and overall appeal.
— Kimberly Bianchi, Decor Studio Manager
Our Design Consultants have now completed 100 charts with ease and ability to create addendums while performing color appointment. This has been made so easily accessible with Design Studio Manager.
— Louis Tancredi, Corporate Controller
When our buyers see that there is a comprehensive, engaging program in place, it gives them immediate confidence in their purchasing decision, and shows them that we care. Homeowner Central helps us create a more productive building process, streamline warranty requests, raise customer satisfaction, and ultimately, scale our business with confidence.
— Linda Rempel, Customer Care Manager
The Homeowner Central platform will positively impact almost all facets of our business, from how we engage and interact with our homeowners to how we are perceived as an industry innovator. But more importantly it will allow us to provide an enhanced home ownership experience and allow our residents to better understand and enjoy their home.
— Chris Colbeck, VP Sales & Marketing
Intracorp is committed to providing an extraordinary experience to our Homeowners. Our partnership with Homeowner Central by CONASYS and its Homeowner Portal platform adds to this experience, providing a market leading tool for Homeowners to have an always-available, resource for accessing information on their individual home.
— Don Forsgren, President & CEO
We could not do what we do without BuildTopia. This system puts real-time information the hands of our superintendents, trades, and back here in the office. This sounds straightforward but it’s crucial. Our team is always on the same page.
— Todd Everest, Director of Construction
The most cutting-edge technology and tools are ineffective without skilled hands to operate them effectively. We now have the tools to be the most efficient builder in Arizona, and our team is committed to using these tools to build incredible, top-quality homes for our customers.
— Karen Dresher, Director of Operations
Our relationship with Constellation HomeBuilder Systems goes beyond software. Constellation has been with us every step of the way. Every time we had a problem, they had a solution that was personalized for our needs. From BuildSoft, to Builder360 and now NEWSTAR, we have been able to operate more efficiently to further strengthen our businesses.
— David Grant, Owner
NEWSTAR is built on builder best practices. Because we came in on the ground floor with Homes by West Bay, we were able to create a structure to build on. NEWSTAR helps us analyze our business, make informed decisions, access real-time information, and achieve a level of efficiency that simply wasn’t possible before.
— Brent Dunham, Director of Purchasing
Trusted by top builders
Interested? Let’s talk!
Our experts are ready to bridge the gap between construction and technology.
Resources and updates
- Build Smarter Conference
Conference | 13-15 Nov 2023 | Huntington Beach, CA
- H.O.M.E. Awards
Awards | 13-15 Nov 2023 | Huntington Beach, CA
- International Builders Show (IBS)
Conference | 27-29 Feb 2024 | Las Vegas, NV