Land Dev™ Purchasing and Contracts

Land Dev™ Purchasing and Contracts gives land developers the ability to implement a “Best Practices” methodology with unparalleled control over bid and payments requests, and finally makes paperless invoicing a reality.

Bid Selection Process Stays on Budget

With Land Dev’s Purchasing and Contract solution your project managers will generate bid spreadsheets that are emailed to your select contractors to input their bids and email them back. Since your contractors are familiar with Excel, they can convert their existing bid structure to your specified requested format, or enter it on the Excel spreadsheet you’ve provided. Upon receiving these bids back, it will be consolidated into a spreadsheet that allows you to compare your bids side-by-side. After comparing the bids and selecting the winner, the purchase order is automatically sent to the contractor by email and, of course, the system accounts for contracted dollars.

Throughout the bidding process, selection is restricted to not exceed the budget without the preparation of a variance request. This prevents using budgeted finances allocated for future phases. For instance, you’ll avoid underestimating a job, or discovering budget resources are depleted with more work still to be done. With necessary management approvals in place, the budget is controlled at each phase of a land development project to keep variances within preset limits. You’ll know you’ve accurately counted the cost to complete any project you start.

Payment Control

Determining bid items and selection of the winning bidder results in a purchase order being generated. The payment control feature ensures you don’t double or overpay on a job by using a budget variance request process. Since you are working from your original spreadsheets, unit costs are matched. For lump sum bid items, payment requests are processed on a percent or dollar complete basis, not to exceed the original bid, regardless of time or number of payment requests.

Invoicing

With the use of LandDev you will finally have the opportunity to truly “go paperless”. If you receive paper invoices from your supplier they can be scanned to an electronic format and entered into the system for precise tracking. An electronic copy of the invoice is then forwarded to the Project Manager for approval. Once approved, the copy of the invoice is retrieved and payment made, or the Project Manager sends a payment request email to the contractor, which becomes the invoice. Once accepted, it’s forwarded to upper level management for final authorization.